Approved 03/24/06 Wallace, N.C.
Minutes of the
North Carolina State Board of Optometry
February 17- 19, 2006
Jane McKimmon Center
North Carolina State University
Raleigh, North Carolina
The North Carolina State Board of Examiners in Optometry met at the Jane McKimmon Center on the campus of North Carolina State University in Raleigh, North Carolina on Friday, February 17 through Sunday, February 19, 2006 to conduct the Board’s Winter 2006 examinations and for other purposes. Present were Dr. David Baxter, President, Dr. William Rafferty, Secretary-Treasurer, and Drs. David Anderson, Joel Banks, William Hendrix and Ms. Trudy Mitchell and Ms. Mary Richardson, Members of the Board. Also present were Dr. John Robinson, the Board’s Executive Director, Ms. Janice Peterson, the Administrative Secretary, and Ms. Sara Roberts, the Administrative Assistant. Present briefly by way of a conference telephone on Friday afternoon was Mr. Johnny Loper, the Board’s Attorney. Present as Clinical Examiners were Drs. Tom Bull, Kenneth Bumgarner, Ania Hamp, David King, Magda Metwalli, Sandra Moore, John Miller, Eric Oberdorf, Robert Rosenstein, and Matthew Vizithum.
Beginning at 3:00 P.M. on Friday afternoon, Members of the Board, Clinical Examiners and Staff met at the McKimmon Center to set up the examination stations and to begin the review of the examination format and scoring. Promptly at 4:00 P. M. the President called the meeting of the Board to order and excused the Clinical Examiners, who left the meeting room, leaving only Board members and Staff in attendance, announced to the Clinical Examiners that while portions of the meeting would be closed to allow the Board to receive and provide privileged information while conferencing with its attorney the meeting was open to those that might wish to stay. At this point they all left for the hotel to check in and arrange their own dinner plans. .
The President opened the meeting with prayer and announced that the first item on the agenda was the approval of the minutes of the meeting held on November 10 – 13, 2005 and on December 12, 2005, copies of which were sent to them earlier and also in the meeting notebook.
On a motion by Dr. Anderson, seconded by Ms. Richardson and carried unanimously the minutes of the meeting held November 10 – 13, 2005 were unanimously approved.
On a motion by Dr. Anderson, seconded by Ms. Richardson and carried unanimously the minutes of the meeting held December 12, 2005 were unanimously approved.
Report of the President. The President gave a brief report that centered on the so far successful effort in salvaging the Board’s data contained in two previously designed systems by the same company that were supposed to be the merger of an older d-base operating system into a new windows based system. By the middle of last summer it was recognized that an adequate windows based operating system was not going to be in place as the Board was faced with the renewal of licenses for 2006; therefore, the Board was going to be forced to look elsewhere for a solution to the problem. A new software company was engaged for that purpose and was given the responsibility for producing new software with accompanying documentation in order to provide a permanent fix in the way of the design of an operation system(s) capable of handling all of the Board’s data needs including the preservation of all of its records including, but not limited to, current as well as historic records. On a motion by Dr. Anderson, seconded by Ms. Richardson and carried unanimously the President’s report was accepted.
Report of the Secretary/Treasurer. The Secretary/Treasurer reviewed the Budget Report dated 07/01/05 thru 02/16/06. Following the answering of a number of questions by the Secretary/Treasurer and the Staff, Dr. Anderson asked that the Secretary/Treasurer provide a year-end review of the Board’s investment accounts at the next Board meeting. A motion was then made by Ms. Mitchell and seconded by Dr. Anderson that the report of the Secretary/Treasurer be accepted. The motion carried unanimously.
Report of the Executive Director. The Executive Director joined the President in expressing the view that the new software company had made remarkable progress in preventing what could have been a major disaster and loss of valuable records, and that it appears that work in preserving data and moving it onto servers from which it can be retrieved and safely incorporated into windows based programs is now complete. Work can now be started to write the new programs. The new Board Web Page should be operational by the end of next week with all of the major functions including links in working order. Verifying a license and locating an optometrists on the web will be much easier to use and far more accurate. There will be a second course leading to the credentialing of an additional 10 to 15 optometrists to perform chalazion and peri-ocular injections Sunday afternoon following the end of the last examination session. The course is sponsored by the State Society, the lecturer will be a faculty member at the Southern College of Optometry and identical to the course given in Asheville this past November. The second course offering is in keeping with the announcement made last fall that in the event there were those that were qualified for certification except for this final two hour course who were unable to be in Asheville another course would be offered in the Winter of 2006. On a motion by Dr. Banks and seconded by Ms. Mitchell the report of the Executive Director was accepted unanimously.
Meeting with the Board Attorney. At 4:20 P.M. a call was placed to Mr. Loper who was at home recovering from extensive dental surgery that morning. Mr. Loper announced that he would have some difficulty in talking because of the effects of the surgery and his medication but was able to inform the Board that there was really nothing that he had to announce to the Board that would require it to go into executive session. He further said that he had mistakenly informed Mr. Matthew Sawchak of the Ellis Winters Law Firm that the Board meeting would be held at 4 P.M. on Saturday the 18th . The Executive Director then informed Mr. Loper that a notebook had been prepared for Mr. Sawchak in anticipation of his being present for those portions of the meeting that were not being declared to be held in executive session. At that point Mr. Loper informed the Board that he would call Mr. Sawchak and explain the situation to him and that he would see to it that he received a copy of all the materials given the Board that were considered to be subject to the Open Records Laws, and offer Mr. Sawchak the opportunity to speak with Mr Loper and the Executive Director by phone regarding the Board’s activities at this meeting. At that point, the call to Mr. Loper was terminated with no executive session having been held.
There was a brief discussion of the credentialing of optometrists to perform injections. Drs. Anderson and Rafferty along with the Executive Director will continue to work with the Continuing Education Committee of the State Society to assure the availability of courses with adequate faculty and space and in sufficient numbers over the next year to accommodate the numbers of currently licensed optometrists who want to become certified to perform injections in accordance with the Settlement Agreement and the protocols adopted by the Board.
The first examination session began promptly as scheduled on Saturday morning, February 18th at 8:00 A.M.
The following candidates, their applications having been approved, appeared for examination:
Matthew Bailey, O.D.
Artis Beatty, O.D.
Lisa Bell, O.D.
Ryan Beyer, O.D.
Ashley Bowers, O.D.
George Boyle, O.D.
Amanda Britt, O.D.
David Brown, O.D.
Robert Child, O.D.
Jason Chow, O.D.
Blair Cobb, O.D.
David Cohen, O.D.
Mala Gundecha, O.D.
Max Holland, O.D.
Kristopher McFee, O.D.
John Mills, O.D.
Ronald Morris, O.D.
Haleh Shafa, O.D.
Jennifer Smith, O.D.
Lynne Unger, O.D.
Laura Young, O.D.
The following candidate failed to appear:
Stephanie Power, O.D.
On a motion by Dr. Banks, seconded by Dr. Rafferty, and carried unanimously the Board authorized payment of the hotel, travel and meal expenses for the Clinical Examiners and that they be given an honorarium in the amount of $200.00 a day for each of the 3 days spent at the Winter 2005 Clinical/Practicum Examinations.
It was determined that only two Members of the Board, Drs. Rafferty and Hendrix, would be traveling to Atlanta to attend the Regional ARBO Meeting and the SECO International. Both are traveling at the expense of other organizations, therefore the Board will be responsible for only those expenses that might not be covered by either of the respective organizations on which they serve as officers or trustees (ARBO and the Southern Council). The Executive Director will not be in attendance at either meeting this year and Dr. Rafferty will serve as the Board’s official representative.
In light of financial considerations and unforeseen expenses a limited number of the Members of Board along with the Executive Director will be attending the Annual Meeting of ARBO and the AOA in Las Vegas in June 2006 . As a Member of the ARBO Board Dr. Rafferty’s expenses will be paid to attend the ARBO meeting by that organization. Any Board Member authorized by the President to attend this meeting will be approved for reimbursement for travel, 4 hotel nights, 5 days meal expenses and 5 days per diems.
The next regularly scheduled meeting of the Board to review the results of the Winter 2006 Examinations and for other purposes will be held at the offices of the Board in Wallace, North Carolina beginning on Friday, March 24, 2006 and ending no later than 5:00 PM on Saturday March 25, 2006.